Job Title
Regular Giving Officer
Department
Old Members’/Development Office
Grade
6
Reports to
Deputy Development Director
Coordination with
Director of Development, Legacy Giving Officer
Location
The Queen’s College, Oxford
The Queen’s College
Founded in 1341 by Robert Eglesfield, Rector of Burgh and Chaplain to Queen Philippa, The Queen’s College has a strong commitment to academic values, whilst preserving an informal and friendly atmosphere. The College is a constituent college of the University of Oxford and, with Dr Claire Craig as its Provost, it comprises around 100 Fellows and lecturers, 160 graduates and 330 undergraduates. There are about 100 support staff working in roles such as administration, housekeeping, catering and maintenance.
The College’s historic site is in the centre of Oxford. Four other sites, all within one mile of the main site, provide additional undergraduate and graduate accommodation. Information about the College is available on the website: www.queens.ox.ac.uk. The College is a lively multidisciplinary and international community.
The Department
Since 2005 the Old Members’ Office has been at the forefront of Queen's desires and efforts to build its relationship with its 7,000 Old Members located in the UK and around the world. Over the past two years we have increased our focus and professionalism in major gifts and legacy/planned giving and in 2022 we began creating a new, multi-channel regular giving programme.
Queen’s is building on a solid track record of securing substantial and sustained philanthropic support from alumni and friends of the College. In the past five years, for example, we have completed a multi-million pound capital campaign to build the New Library to complement our historic Upper and Lower Libraries; have permanently endowed a significant proportion of our Tutorial Fellowships, scholarships and bursaries; have received a number of six- and seven-figure legacy bequests to support key academic and student support priorities; and we continue to steward and work closely with other donors to provide annual funding for key areas such as access and outreach, student support, and academic fellowships and programmes.
Our potential to achieve even more with our regular giving fundraising is clear, however, and we want to hear from development professionals who are keen to apply their motivation, creativity and initiative to help us reach out to current and potential donors throughout the year.
The Successful Candidate and the Role
The Regular Giving Officer sits in the Old Members’ Office and the role will be well suited for a development professional looking to channel their creativity, love of data and analytical skills into a programme that consistently connects our Old Members around the world with the College and its fundraising priorities.
Over the past two years our regular giving programme has started to include a blend of print mailings, digital appeals and an highly successful Giving Day. Soon we will re-activate our Telethon as another means by which to highlight the importance of regular giving (via the Queen’s Society) and communicate to donors the impact their gifts are having on the College.
The Regular Giving Officer will be the key point of contact for Queen’s Society members and prospects, and to help grow the identity and membership of the Society you will have responsibility (and support) for delivering Queen’s Society-specific events that steward existing members and attract new ones.
Succeeding in the Role
Personal confidence and integrity are key attributes and we are looking for someone who will help us promote them in our team. We also place a high value on camaraderie and celebrating each other’s successes; we recognise the integral part each team member plays in helping all of us move forward as an office.
Main Duties and Responsibilities
The following duties are not shown in order of priority or frequency, nor is the list exhaustive, but rather an indication of the type and level of duties expected of the post-holder.
Person Specification
Qualifications
Essential
Desirable
Eligible to work in the UK. Information to confirm status will be requested at interview
X
Educated to degree level or equivalent, or evidence of skill and competence to those required of the post holder
Experience and Knowledge
Experience of working in a small office environment – preferably a fundraising one
Experience working with a CRM database (e.g. Raiser's
Edge/NXT or DARS)
Knowledge of Data Protection legislation
Knowledge of the Collegiate University system
2 years’ experience of working in fundraising or marketing
Skills
Excellent written and oral communication skills
Excellent administrative and organizational skills, particularly
working towards deadlines
Ability to design and create digital and print communications
Excellent interpersonal skills, with a proven ability to establish and maintain positive relationships with a wide range of people
Project management experience
Attributes
Able to represent the College in a friendly, polite and positive manner to an external audience
Highly motivated and willing to take initiative
Well organised with a flexible approach and able to remain calm under pressure
Able and willing to work evenings and weekends on occasion (to be agreed in advance)
SUMMARY OF TERMS AND CONDITIONS OF EMPLOYMENT
Full terms and conditions of employment will be provided in writing to the successful candidate.
The information below is for guidance only and does not constitute the contract of employment.
Salary:
Grade & Spinal Point: Grade 6 (currently £32,332 - £38,205). The College usually appoints new staff at the first spine point in the salary band with annual spine increases each August.
Oxford Living Wage:
The College has paid the Oxford Living Wage (OLW) since 2022; this rate of pay is linked to the Living Wage Foundation’s Real Living Wage and ensures that wages do not fall below a level of liveable earnings. Increases in the OLW are not determined by the College.
Contract /Duration
This is a permanent, full-time post. There will be an initial probationary period of three months. Only after successfully completing this probationary period will the appointment be confirmed.
Hours of Work
The normal hours of work will be 37.5 hours per week, 5 days per week.
Flexibility in work patterns will be needed when the requirements of the role demand this – such as Old Member events. TOIL may be accrued with agreement of line manager/head of department and Domestic Bursar.
Probationary and notice periods
The post is subject to a three-month probationary period. The following notice periods are required from you or the College to terminate your employment:
Training will be available where required or where reasonably requested.
Benefits include:
HOW TO APPLY
The appointment will be subject to proof of the right to work in the UK, acceptable references, proof of qualifications, and the satisfactory completion of a medical questionnaire.
Any enquiries about the application process should be emailed to [email protected]
The closing date for the receipt of applications is Tuesday, 16th July 2024.
Late or incomplete applications will not be accepted.
We aim to hold interviews in the week commencing 29th July 2024.
Data protection
All data supplied by applicants will be used only for the purposes of determining their suitability for the post and will be held in accordance with the principles of the General Data Protection Regulation 2018.
Privacy Policy
The College Privacy Policy can be viewed here:
https://www.queens.ox.ac.uk/wp-content/uploads/2022/10/Applicants-for-office.pdf
All data supplied during the application process will be processed and stored in accordance with this policy.
Diversity and Equal Opportunity at Queen’s College
The Queen’s College is an equal opportunities employer and a living wage employer.
Entry into employment with the College and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.
Applications are particularly welcome from underrepresented groups. We are committed to the principles of equal opportunities and respect for individuals in creating and maintaining an inclusive environment that represents a variety of backgrounds, perspectives, and skills. We value and celebrate diversity and feel that is critical to achieving our strategic aims and long-term success. The more inclusive we are, the better our work will be.
The College also shares the university’s commitment ‘to fostering an inclusive culture which promotes equality, values diversity and maintains a working, learning and social environment in which the rights and dignity of all its staff and students are respected.’ The university’s full policy is available at https://edu.admin.ox.ac.uk/equality-policy
The College invites all applicants to familiarise themselves with its equal opportunities policy, available at https://www.queens.ox.ac.uk/wp-content/uploads/2022/11/Equal-Opportunities-Policy-May-2020.pdf